An electronic signature solution is a new technology allowing people to sign documents digitally. Thus, it replaces the traditional handwritten signature that was required for all important documents till now. But now, with the advent and rise of electronic signatures, people have turned more towards digital signatures in this digital age. The electronic signature solution helps people manage their workflow, increases productivity, and makes digitized documents more effective. Thus, electronic signature solutions are crucial in this modern day and age, and they have certain key features that make them tenfold better than the traditional signatures of the past. Hence, more and more people are using electronic signature services to make their documentation process easier, faster, and more secure. Before we study the seven must-have features of any effective electronic signature software, we must first learn about its benefits to better understand the reason for opting for a digitized signature.
Advantages of an electronic signature solution
The benefits of using an electronic signature are many, so let’s read a few here in this blog: –
- Electronic signature saves a lot of our precious time.
- Electronic signatures are way more cost-efficient than regular signatures.
- Electronic signature increases our work productivity.
- Electronic signatures are way more flexible and convenient than regular signatures.
- Electronic signatures provide more accessibility.
- Electronic signatures have improved compliance compared to regular signatures.
- Electronic signatures provide an increased amount of security and safety.
- Electronic signatures are more eco-friendly than traditional pen and paper signatures.
- Electronic signature has a system for easier document tracking.
- Electronic signatures have a reduced risk of an error, unlike the traditional signature process
- Electronic signatures provide consistency in the documentation format
- Electronic signatures possess a global reach, unlike the traditional signature process
- Electronic signatures have more legal recognition these days when compared to traditional signatures for documents
Now that we know the main benefits of electronic signature solutions let’s read about the key features required in every electronic signature software.
The must-have features of every electronic signature solution.
- Enhanced security measures: Ensuring the security measures by encrypting the signature and encoding it to maintain the confidentiality of the signed documents.
- Legal validity and compliance: Compliance with the e-regulations regarding the signature and documentation. It has an extensive audit trail to log all the activities related to the legal signing process.
- User-friendly interface: Electronic signature solutions provide an intuitive, easy, and user-friendly interface to guarantee a smooth documentation process and signing. This helps to avoid any unnecessary complexity when it comes to e-signing.
- Integration capabilities: E-signing provides an easy and simple integration process when merging other business applications, documents, or workflow tools. Integration enhances workflow efficiency and data consistency.
- Advanced workflow and automation services: The electronic signature software enables the customization of signing workflows to align with specific business processes, allowing organizations to maintain the sequence of signatures and automate the approval process.
- Document management and collaborations: The e-signing process has features to track the changes made in any documents and signing. It also allows multiple parties to collaborate on the documentation and signing procedures.
- Cloud-based storage and access: The e-signing procedure provides a secure cloud storage facility that ensures easy access to documents worldwide.
Wrapping it up
Life and work have become swifter and smoother with electronic signature solutions, providing us with heightened security, safety and improved efficiency and management. E-signing plays a pivotal role in today’s documentation and legalization procedures.
